Never Lose Another HVAC Job.

24/7 AI Receptionist that answers your missed calls and sends you the details instantly

Why you’re missing jobs

Homeowners don’t wait. If your line rings while you’re on a job or after hours, they call the next company.

  • Speed-to-lead wins: first call-back usually gets the job.
  • Even 2 misses/week @ $350 = $2,800/mo leaking.
  • $199/mo covers overflow + after hours—no portals, no learning curve.
Calculate your missed-call cost → Book a 10-min walkthrough

We set it up — you just forward your calls

Two easy options:

  • Option A: Forward your existing number (fastest).
  • Option B: New smart line that rings all your numbers for ~15s, then AI fallback.

We do the rest:

  • Personalize the intake, test the flow, and confirm you’re getting SMS + email and Sheet entries.
  • Month-to-month. $199/mo. No setup fee.

What we need from you: business number (or choose new), where to send summaries (email + phone), service area + basic intake notes.

Get set up See the ROI →
Guaranteed delivery: text + email

Who it’s for

  • Solo pros and 1–10 person crews in HVAC, plumbing, electrical across NJ.
  • Perfect when you’re in the field all day and don’t want to hire a desk.
  • Scales as you grow: routing rules, multiple lines, CRM/webhook later.

How your calls are handled
1

Dedicated local line or connect your stack

We give you a local business number for inbound calls — or connect to RingCentral, Verizon, 8×8, etc. No new hardware.

We’ll match your service-area area code.
2

Smart routing → AI answers at 15s

Ring the whole team or specific lines. If no one picks up in 15s, our AI Receptionist answers, vets spam, and captures job details.

We can mirror your current hunt groups or build new flows.
3

Every call logged, hot leads alert you

All inbound calls are logged. High-priority leads trigger instant SMS + email alerts with caller details so you can jump fast.

Full log in your shared sheet; alerts only for qualified calls.

What you’ll actually see

SMS notification (instant)

SMS summary with name, phone, ZIP, issue, preferred time
Message detail with all lead info.

Email notification (with sheet link)

Email summary: subject line and caller details with link to Google Sheet
Subject + caller info + direct link to your Google Sheet.
Guaranteed delivery: text + email $199/mo · No setup fee Live in a day Month-to-month No app to learn NJ home-services focus

Pricing

Custom AI Receptionist - $199/month

Includes: Email & SMS Alerts, Dedicated Line with Smart Routing

Additional Integrations & Workflows (ie: Scheduling) - Talk to Sales

Frequently Asked Questions

Quick answers about how the AI receptionist helps you stop missing jobs.

What is HVAC Receptionist AI?
It’s a dedicated AI-powered receptionist that answers missed calls, captures the lead, and sends it to you instantly by text and email.
How does it work?
If no one answers within ~15 seconds, the call routes to your AI. It collects the caller’s name, number (confirmed via caller ID), ZIP, service type, issue, and preferred time, then sends you the details immediately.
Can it handle my existing business number?
Yes—two paths:
  • Dedicated business line (recommended): We manage it for reliability and complex routing flows. Publish it directly or forward your current number to it.
  • Call forwarding from your main line: Keep your public number and use unconditional or conditional forwarding to reach the AI. We’ll guide you on setup.
What if a caller hangs up or it’s spam?
We log all call interactions, but only successful call notes get sent to your text and email. Spam and incomplete calls are filtered from notifications.
Will customers know they’re speaking to AI?
It sounds natural, polite, and professional. It never takes payments or confirms appointments—just captures job details and hands off to you.
Is it available 24/7?
Yes—nights, weekends, and holidays.
How fast do I get the lead info?
Instantly by text and email when the call ends.
How much does it cost?
$199/month. No setup fee. Month-to-month.
How fast can I be set up?
Usually within 1–2 business days.
Can you customize the script?
Yes—tailored to your business and updated anytime.

Contact Us:

hello@hvacreceptionistai.com

Proudly serving customers in New Jersey and the Greater Tri-State Area, offering cutting-edge AI automation solutions to improve efficiency of local businesses.

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